Careers

Available Positions: 

 Administrative Support Assistant 2 – Temp-to-Hire

 

This position is a temp-to-hire for the right candidate. It starts at $15.00 per hour and increases within the below range, once hired. You will be required to work 480 hours before you will be eligible for full-time employment.

Beginning Rate : $15.00

Pay Grade: GS04

Hourly Rate After Being Hired : $16.02 – $23.61 ($33,321.60 – $49,108.80)

Supervisory Responsibility For: None

FLSA Status: Non-Exempt

                                

 CLASSIFICATION SUMMARY for APCB:

Incumbents in this classification are responsible for performing the duties of the Administrative Support Assistant. This position serves as the first point of contact for the Bureau.  Duties include: responding to requests for information from the general public; answering routine questions; directing callers to appropriate internal departments and/or external organizations; issuing permits, taking payments, creating and maintaining confidential department/employee files; collecting information from supervisor or department staff to be organized and distributed; and other duties as assigned. Work is performed with moderate supervision.

SERIES LEVEL: The Administrative Support Assistant 2 is the second level of a four level administrative support series.

ESSENTIAL FUNCTIONS:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Performs various routine clerical duties utilizing standard office equipment to include screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; performing data entry; faxing documents; typing; requisitioning supplies and word processing.

Responds to requests for information from the general public; answers routine questions; directs callers to appropriate internal departments and/or external organizations.

Processes incoming and outgoing permits, payments, cash receipts and disbursements and/or other related items.

Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in assigned areas of responsibility.

Organizes and maintains files including creating and maintaining confidential department/employee files; files documents alphabetically, numerically or by other prescribed methods.

Processes, receives, sorts, and distributes a variety of correspondence, notices, website requests; reservations, invoices, fees, citations, reports, service requests, materials, deliveries, mail and/or other applicable items.

May compose a variety of routine and/or specialized correspondence, reports, documents, applications, forms, permits, memos and/or other applicable materials; verifies and edits grammatical composition.

May prepare a variety of reports that summarize operational activities, permitting activities, collection activities, financial transactions and/or other applicable items.

Helps prepare for meetings and/or special events, which includes scheduling; preparing and disseminating invitations; coordinating and assembling applicable materials; setting up rooms; ordering meals and snacks; receiving attendance confirmations and/or performing other related activities.

May monitor and restock office supplies and materials; initiates the replenishment of applicable inventory and supplies; follows up on orders and deliveries.

Participates in special projects and/or other activities in support of efficient and effective department operations.

May be required to use, carry, and answer their cell phone as determined by their job duties and the department head.

 

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
High School Diploma or GED and at least one (1) year of responsible office support experience utilizing current office technologies and software; or equivalent experience/training sufficient to successfully perform the essential functions of the job.

LICENSING AND CERTIFICATIONS: None

 

SUPPLEMENTAL INFORMATION:
Knowledge of customer service principles; English language, grammar and punctuation; modern office procedures, methods and equipment; proper money-handling principles; receiving payments; meeting and/or special event scheduling techniques; basic report preparation techniques; record keeping principles; keyboarding techniques and filing principles and practices. Skill in using computers and related software applications; providing customer service; filing; composing a variety of business correspondence; scheduling and coordinating special events and meetings; keyboarding; using modern office equipment; processing financial documents; preparing and proofreading a variety of routine reports and/or documents; maintaining confidentiality; maintaining records and files and communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL DEMANDS:

Positions in this class typically require reaching, fingering, grasping, talking, hearing, seeing and repetitive motions.

WORK ENVIRONMENT:

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

SPECIAL REQUIREMENTS:

Safety Sensitive: N

Department of Transportation – CDL: N

Child Sensitive: N

Person(s) hired for this position will be an employee of the Chattanooga-Hamilton County Air Pollution Control Board.

The Chattanooga-Hamilton County Air Pollution Control Board (Board) is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Board will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.